September 24, 2008
Meeting Minutes
Authority Members Present: Pete Carey, Ron Gibson, Michael Gower,
Jim Grayson, Bud Silloway, Robert Weller,
Marcus Woodward and Paul Zani.
Authority Members Absent: Bill Beahan
Vacancies: None
Other Personnel Present: James Anderson, System Manager and
Christy Davis, Administrative Assistant.
1) Call to Order:
The September 24, 2008
regular session meeting of the El Paso – Teller E9-1-1
Authority was called to order at 2:00 PM by Chairman, Robert Weller. The
meeting was
held in the E9-1-1 boardroom, located at
2) Act on requests of Authority Members
who have asked to be excused:
Motion was made by Paul
Zani to excuse Bill Beahan; second by Michael
Gower.
Motion passed unanimously on voice vote by the 8 Authority Members
present.
3) Introductions:
There were no
introductions made at this time.
4) Public to be Heard:
There were no items brought
forth at this time.
5) Consent Calendar:
A - Approve the minutes of the August 27, 2008 Authority Meeting.
B - Approve
the September financial statement and authorize payment of
the monthly
bills.
C - Approve
revised Policy 4.9 (Tape Recording and Archiving)
D - Approve
revised Policy 8.0 (NENA Master Glossary of 9-1-1
Terminology)
Mr. Anderson stated that the NENA Master Glossary is being updated.
As soon as the update is completed, copies will be made for the board.
Motion was made by Paul Zani to approve the consent calendar;
second by Pete Carey.
Motion passed unanimously on voice vote by the 8 Authority Members
present.
6) Report by the System Manager:
Mr. Anderson had two additional
items, he informed the Authority that QA
Analyst, Charlotte Hughlett, had tendered her resignation. She will be retiring in
late November to go out sailing with her husband. The QA Analyst position has
been advertised.
The other item is that on September 2nd, Mr. Anderson received a letter from a
collection agency representing NICE (formerly Dictaphone). Mr. Anderson
researched this to see if any money was owed to the company and finding none,
he asked that the attorney send a letter to NICE stating that all accounts were paid
in full and that no invoices or overdue notices had ever been received.
7) Approve Authority Resolutions:
A - Resolution 08-13, A RESOLUTION HONORING AMY STALNAKER AS
TELECOMMUNICATOR
OF THE THIRD QUARTER OF 2008.
Motion was made by Michael Gower to approve the resolution; second
by Marcus Woodward.
Motion passed on roll call vote with 8 ayes and 1 not present.
The presentation to Amy will be at the October meeting.
B - Resolution
08-14, A RESOLUTION ESTABLISHING THE
RATE OF
TARIFF FOR EMERGENCY
TELEPHONE SERVICE FOR EL PASO –
TELLER COUNTY ENHANCED 9-1-1 FOR THE
CALENDAR YEAR
2009.
Motion was made by Pete Carey to approve the resolution and set the
tariff amount at $.70 per line (wireless or wireline); second by Michael
Gower.
Motion passed on roll call vote with 8 ayes and 1 not present.
8) Reports by Standing Committees:
A - PSAP
Manager’s Committee
Liz wished to thank the Authority for the dispatcher gifts for 9-1-1 day.
She reported that the Survive to Thrive training would be taking place
the following week for all dispatchers. She stated that they were testing
CAD-to-CAD with CSPD and that she would also like to thank the
Authority for the opportunity to attend the APCO conference.
9) Old Business:
A - Request
for information for NG9-1-1.
Mr. Anderson reported that he had been trying to talk to people around
the country to gather information and work on completing the RFI. It
should be ready by next month and will be included in the packets. The
return date has been set for December 19, 2008.
B - Discussion
regarding 2009 Budget Packet.
Mr. Anderson asked that any questions or comments be forwarded to him.
He also mentioned that the PSAP Managers who had requested money for
2009 would be present at the October meeting for any questions from the
board. The budget resolution will be available for review in October and
it will be formally approved in November. Mr. Anderson pointed out
that 2.5 million was currently in the 09 budget for NG911 costs, and also
that research was in progress to get information on replacement costs for
the current generators and UPS units. The new numbers will be in the
second draft of the budget.
C - CSPD
change in funding request.
The Colorado Springs Police Department requested that $191,257.13 be
moved from the 2009 funding request forward into 2008 to help accelerate
the RCAD Project. Mr. Anderson said that there is funding available in
the contingency line ($200,000.00) to accommodate the request.
Motion was made by Michael Gower to honor the request from CSPD to
revise the 2009 funding request by $191,257.13 and utilize the same
amount in 2008 to purchase a server platform; second by Ron Gibson.
Motion passed unanimously on voice vote by the 8 Authority Members
present.
10) New Business:
A - Request from Karen Lincoln, CSPD.
Karen Lincoln stated that by purchasing the Hitech mobile mapping
product in 2008 instead of 2009 there would be a savings of
approximately $12,000.00. She wanted to know if that would be possible,
the cost would be approximately $129,000.00. It was discussed that since
the contingency funds are already being utilized to pay for the platform
server costs, there is not sufficient money in the budget without having to
resubmit the 2008 budget. It was thought that the attorney should be
consulted regarding incurring costs in 2008 and not paying until 2009.
Since the deadline for the discount is December 31st it was discussed that
The best solution would be that upon approval of the 2009 budget a
purchase order be issued with the understanding that the bill would not be
paid until January.
11) Executive Session
Not necessary.
12) Adjournment:
A motion was made by Marcus Woodward to adjourn the meeting; seconded by
Bud Silloway.
Motion passed unanimously on voice vote.
Meeting was adjourned at 2:55 PM.
Submitted for Approval By:
Michael Gower, Authority Secretary